FRDBI privacy notice

This privacy notice tells you how the FRDBI handles personal data and information.

What is the FRDBI?

The Fungal Records Database of Britain and Ireland (FRDBI) holds observations of fungi made throughout Britain and Ireland. It is administered by the British Mycological Society (BMS) which is a registered charity (No. 276503) promoting mycology in all its aspects. 

Why are we collecting your information?

The BMS collects your personal data in order to manage the FRDBI and share fungal records. When you submit records to the FRDBI (either through the website or the app), we will collect the following data about you:

• Name
• Email address
• Location and date of any biological records you submit
• A brief statement from you about your interest in mycology

You may be contacted with queries about the records you provide for the purpose of validating and verifying the survey data. 

In data protection terms we are using the ‘lawful basis’ of ‘legitimate interest’ for collecting, processing and sharing your personal data. All data held by the BMS is compliant with UK data protection legislation and the basis on which we process any personal data we collect from you, or that you provide to us, is covered by the BMS privacy notice.

How are we storing your information and will we share it?

All of your personal data that we collect will be stored securely in a database for as long as you are signed up to the FRDBI. If you no longer wish to be registered with the FRDBI, please contact admin@frdbi.org.uk . The component of your personal data that forms part of 

the biological record (i.e. your name as a recorder or as a verifier, and the location and date of the record) will be kept permanently as part of the scientific dataset.

We will not openly publish your email address.  Expert volunteers working with us, who we appoint to the role of verifier, will have access to your email address in order to carry out their role.

Biological records held on the FRDBI may be shared with other organisations and individuals in the UK and internationally for purposes of scientific research. Your name will be included as part of the scientific records in these datasets. Once the dataset is published it will be freely available to anyone and will be available for use anywhere. 

Other than as set out above, and except where we have a legal obligation to so do, we will not share your personal data with anyone else, and will adhere to current UK Data Protection Legislation at all times.

Your rights and our contact details

You are entitled to access any of your personal data that we hold. You can view your personal data that we hold by logging into your account on the FRDBI website. 

You have the right to object to the processing of your personal data where we have relied on legitimate interest as the lawful basis for processing. You also have the right to request that we restrict or stop processing, rectify or delete your personal data (with the exception of names from datasets that have already been published openly). Where the personal data we hold has not been supplied by you, you are entitled to ask how we obtained the personal data. You can request that your FRDBI user account is cancelled at any time by emailing admin@frdbi.org.uk

Please contact admin@frdbi.org.uk if you wish to progress any of these rights.

If you have any concerns about how your personal data is being used, we will try to answer any questions you have. You have the right to lodge a complaint with the Information Commissioner’s Office. You also have the right to an effective judicial remedy against decisions of the Information Commissioner’s Office.

Changes to the Privacy Notice for FRDBI

This Privacy Notice may be updated from time to time. The latest version will always be available on the FRDBI website.